Privacy Policy

Last Updated: 29th October 2025
Effective Immediately

At Solis Brotherhood (“we,” “us,” or “our”), we honor your trust. This Privacy Policy explains how we collect, use, protect, and respect your personal information when you visit our website (solisbrotherhood.com ), join our membership, participate in circles, or attend retreats.

We believe in transparency, minimal data collection, and human dignity - online and in circle.

1. Information We Collect

We only collect what’s necessary to serve you well:

a) Personal Information

  • Name, email, phone number (for communication and account access)

  • Payment details (processed securely via Stripe/PayPal - we never store full card numbers)

  • Optional: Age, location, occupation (to tailor circle matching)

b) Health & Wellness Data (Retreats & Breathwork Only)

  • Medical conditions, injuries, or mental health considerations (shared voluntarily via secure intake forms)

  • Purpose: To ensure your safety during cold exposure, breathwork, or physical activities

  • Confidentiality: Shared only with facilitators directly involved in your care

c) Usage Data

  • IP address, browser type, pages visited (via cookies - see Section 4)

  • App usage (e.g., check-ins, journal entries - stored securely in your private account)

2. How We Use Your Information

We use your data only for legitimate purposes, including:

  • Providing access to your membership, circles, and digital content

  • Communicating about retreats, schedule changes, or brotherhood updates

  • Ensuring your safety during in-person events

  • Improving our Services (e.g., refining circle formats based on feedback)

  • Sending essential account or payment notifications

We never sell, rent, or trade your personal data to third parties for marketing.

3. Sharing & Disclosure

We do not share your personal information except when necessary:

  • With trusted service providers:

    • Payment processors (Stripe, PayPal)

    • Email platform (e.g., Mailchimp-only for essential updates)

    • Retreat logistics partners (e.g., villa hosts in Bali/Spain - name + arrival date only)

  • For legal compliance: If required by law (e.g., court order)

  • In emergencies: To protect your safety or the safety of others (e.g., medical incident at retreat)

All third parties are bound by confidentiality and data protection agreements.

4. Cookies & Tracking

Our website uses minimal cookies to:

  • Remember your login session

  • Analyze traffic (via Google Analytics, anonymized)

  • Improve user experience

You can disable cookies in your browser settings—though this may limit site functionality (e.g., staying logged in).

We do not use invasive tracking, retargeting ads, or third-party behavioral profiling.

5. Data Security

We take reasonable measures to protect your data:

  • SSL encryption (https://) on all pages

  • Password-protected accounts

  • Secure storage of health forms (encrypted, access-limited)

  • Regular security reviews

However, no digital system is 100% secure. By using our Services, you acknowledge this inherent risk.

6. Your Rights

Depending on your location (e.g., EU, UK, Indonesia), you may have the right to:

  • Access, correct, or delete your personal data

  • Restrict or object to processing

  • Request a copy of your data (“data portability”)

  • Withdraw consent (e.g., for marketing emails)

To exercise these rights, email us at info@solisbrotherhood.com . We’ll respond within 30 days.

7. Retention

We keep your data only as long as necessary:

  • Active members: While your account is open + 1 year after cancellation

  • Retreat participants: Health forms deleted 6 months post-event; contact info retained for 2 years (for safety/liability)

  • Financial records: 5–7 years (as required by tax law)

8. Children’s Privacy

Solis Brotherhood is for adults 18+. We do not knowingly collect data from minors.

9. International Transfers

If you join from outside Indonesia/UK, your data may be processed in:

  • Indonesia (our operational base)

  • EU/EEA

We ensure adequate safeguards (e.g., GDPR-compliant processors) for all cross-border transfers.

10. Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date will change. Continued use of our Services means you accept the revised terms.

11. Contact Us

Questions? Concerns? Want to request your data?
Email us at:
info@solisbrotherhood.com

We’re human. We’ll respond with care.

—
Solis Brotherhood - Forged in Light, Bound by Brotherhood.